Applicant Tracking Systems within PPS

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Many companies use Applicant Tracking Systems (ATS) in their recruitment process to reduce time and paper work, and provide a more efficient service to their applicants.

What is an ATS?

An ATS is a software package which allows electronic handling in a recruitment environment.

At PPS we use our own in-house system (MORS). The advantage of this is that it can be adapted and grown to the needs of the company and our customers. This allows our software to grow with us and not hold us back.

An ATS is designed to provide a central location and database to store applicant’s details and resumes. Data can be collected through our online application forms or entered straight into the system. There it can be analysed and moved into folders for further actions. There is no limit to the functionality of an ATS and at PPS ours is constantly growing to improve the service we offer and the service our customers receive. An ATS can be set to automate a recruitment process via a specific workflow, this makes it easier to track an applicant and run reports.

Reports

Throughout the process of an application, the candidate is moved through folders depending on their status. Every change / addition that is made on the ATS software is tracked and recorded. This means that reports can be pulled for the client to see how we are performing and their applicants are progressing. They can simply show how many new applicants there were in a month or be more thorough and show a person’s complete workflow up until the end of their journey, be it offer, interview or regret, and reason why.

Talent Pool

Agency Module - Job List

The ATS can also be used as a talent pool. Many candidates applying for a job might not have the specific criteria for the role, but they might still be very skilled and beneficial for another role. The candidate’s details can then be moved into a talent pool section on the ATS. If another role becomes available a candidate in the talent pool might be ideal for the job and all their details will already be stored. A member of the recruitment team can call this candidate and inform them of the new role. If they are interested their details can then be moved into the role without having to fill in the whole application form again.

Agency Module - New Candidate FormNew Features

As previously mentioned PPS is constantly growing its own ATS. Our latest feature is the creation of the Agency Module for our Temporary managed service offering. The agency module is designed to make life easier for the recruitment agencies and their consultants. Jobs are posted on the Agency Module and the agencies can upload candidates they have that are suitable for the role, allowing for better selection, management of contracts, and the resource pool. The dashboard built into this module allows PPS and the client to monitor and review supplier performance, and allows the supplier to see how they are placed against competitors.

Suggestions

We are always looking for new ways to improve our system. If you have any suggestions then please let us know. If you were using an ATS, what would be the main feature you required?

Written by Lauren Roby, in charge of ATS design at recruitment process outsourcing company PPS.

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No Responses to “Applicant Tracking Systems within PPS”

  1. m_hayes@hotmail.co.uk says:

    Does your ATS track temporary worker contract lengths, and how long they have worked so that we can see if they have worked multiple contracts and over what period of time? We need this information to manage our tenure.

  2. ppsworks says:

    The ATS is able to track the tenure of temporary workers assignments when they have been hired through one agency and will include and track any breaks in the employment history up to a 6 week period. The tenure report will detail all information relating to the temporary workers assignment including the total costs that are being paid in agency margin. A report is currently being built to fall in line with the Agency Workers Regulations which will allow us to track the tenure of temporary workers who work multiple assignments through different agencies at difference locations.

    Thanks

    Mandy

  3. [...] as it is today allows anything from a simple automated email response, to a full-blown applicant tracking system (ATS), so not acknowledging a CV is no longer an excuse if an employer has got any interest in improving [...]

  4. RoosterHR says:

    Its an really very informative blog.Wating for another one!

    Free Recruitment Software Online Free Applicant Tracking System

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